Give authors the freedom to create while keeping your organization's teaching approach, source material, visual identity, and publishing decisions consistent. Honen separates these responsibilities so the right people can own each part.
Choose the right control
| You want to… | Use | Start here |
|---|---|---|
| Give creators a repeatable starting point | Templates | Create and manage templates |
| Apply a standing instruction during authoring or generation | Rules | Create and manage Rules |
| Reuse a task prompt when someone needs it | Skills | Create and use Skills |
| Choose who can invoke a Skill | Skill sharing | Share Skills |
| Keep generated visuals consistent | Brand | Set brand standards |
| Set the tutor's coaching boundaries | Guardrails | Configure tutor guardrails |
| Approve course releases for a particular audience | Publishing reviews | Configure publishing approvals |
| Keep the facts current and assign responsibility | Knowledge Base ownership | Manage source ownership |
Set up a repeatable workflow
- Give subject-matter experts ownership of the relevant Knowledge Base folders. For example, Product maintains product instructions while Customer Success maintains onboarding procedures.
- Have your learning team create a template for each repeatable format, such as a first-week course or a short product update.
- Put standing writing requirements in Rules. Save optional review, coaching, or drafting tasks as Skills.
- Set the workspace Brand and the tutor Guardrails appropriate to your audience.
- Configure destination catalogs and the reviewers who approve their releases.
- Test the complete path with a small course: choose the template, add sources, approve the outline, build, preview, and submit for review.
Delegate the work
In Organization → Roles & Permissions, management of AI Rules, AI Skills, course templates, and catalogs can be delegated separately. An author does not need to administer the whole workspace to maintain one of these areas. Workspace Brand changes require an administrator.
Skill sharing controls who can use a saved prompt. Knowledge Base sharing controls source-document access. Catalog access controls the learning audience. Set each for its purpose.
See Access and security for roles and Single sign-on and identity for connecting your identity provider.